Overview on Rostering     

A roster – also known as a rota or schedule – is a list of employees that includes their associated information, such as location, department, responsibilities and working times. The list works to highlight how your business will run over a given time period (e.g. a week, month or sports season. This actually gives your employees all the information they need for their assigned shifts.

A Freeware Rostering Software, either cloud-based or local computer program or application that automates certain employee scheduling processes. Mostly, this is used for work of scheduled management, employee communication, and time tracking.


In a rostering software, these functionalities are commonly shared. These include online schedule creation, management, and sharing. 

This one core feature is what lets managers create a work schedule for the specified period (weekly, biweekly, monthly, etc.) that includes work hours, shifts, and positions for each of their employees. 


The employees can then access the latest version of their schedule using a web browser or their mobile phone.

The timesheets automatically record and round clock-in, clock-out, and break times. This is the feature that lets managers automatically populate the timesheets of their employees upon arriving or leaving work based on the clocking method used.

Time punching

 The web, mobile, geolocation, computer, and landline phone-based work time punching are the clocking methods includethe various devices that can be set up by a manager to keep track of the working hours of their employees.

The leaves, availabilities shift swaps, and replacement management features are typically part of the scheduling software to automate and centralize many tasks related to the control of work hours and work shifts. 

The various settings let the managers keep a tighter or looser degree of control upon what kind of requests can be submitted by employees as well as which requests must be reviewed and approved, and by whom.


The scheduling software with mobile apps are particularly convenient for employees on the go or those who simply do not always have access to a computer to browse their schedule.

In the case of professional instant messaging, the in-app text messages are a convenient way of communicating with an entire organization without infringing upon personal boundaries. 

Not too long ago, they were relying on Facebook, personal email addresses, or outright making unexpected phone calls.

Among the many apps now being used in many industries, the rostering software has some important and useful benefits for everyone concerned.

Tasks reduction 

With today’s automation in the process of creating schedules and managing shifts, rostering software streamline the operations and eliminates the need for manual handling of paperwork and spreadsheets. 

It enables managers to create schedules quickly and accurately, taking into account factors such as employee availability and labour regulations.

They are equipped with employee self-service portals where employees can view and edit their schedules, request time off and swap shifts. This reduces the burden of administrative duties on managers.

Absentee reduction

The shifts are allocated based on accurate data and predetermined criteria, taking into account factors such as employee availability, skills, and workload. This eliminates the potential for human error in manually assigning shifts and helps ensure that each shift is properly staffed. 

By having the right number of employees scheduled for each shift, the likelihood of burnout and stress-related absenteeism decreases significantly. In addition, managers can easily track and monitor attendance patterns, enabling them to address absenteeism issues promptly. 

With features like automated notifications and reminders, employees are more likely to be aware of their scheduled shifts, reducing the possibility of unintentional absences.

Even work redistribution

When an employee is absent, whether due to illness, vacation, or any other reason, it can create imbalances in workload. Potentially, it can impact productivity. However, rostering systems enable managers to quickly identify the gaps created by the absence and redistribute the workload among the available staff members.

With features like real-time updates and automated notifications, managers can easily communicate changes in shifts and assignments. This ensures that the workload is evenly distributed and no one is overwhelmed with additional tasks. This not only helps maintain productivity but also promotes fairness and collaboration within the team.

High staff morale

By providing transparent and efficient scheduling processes, rostering software ensures that employees have clear visibility into their schedules. This enables them to plan their personal lives more effectively. Likewise, this enhances work-life balance, reduce stress and boosts overall morale.

In addition, rostering system enables fair and equitable shift allocation, preventing favouritism or unfair workload distribution. Employees feel valued and appreciated when they see that their preferences and availability are taken into consideration during scheduling.

Improved work qualityoutput

Rostering systems play a crucial role in enhancing the quality of employee output by optimizing scheduling and streamlining workforce management processes.

The managers can easily track, monitor and analyse performance metrics, this generates valuable insights into individual and team productivity. 

These insights can later be used to identify areas for improvement, provide timely feedback, and offer necessary training and support to enhance employee skills and performance.

Accurate schedule planning/ real-time updates

Managers can efficiently create schedules by considering factors such as employee availability, skillsets, and labour regulations. This helps in optimizing workforce allocation and minimizing scheduling conflicts.

In addition, employee rostering software provides real-time updates, allowing managers to quickly respond to changes in employee availability or unexpected events. 

By keeping everyone informed and up to date, it ensures that employees receive timely notifications about shift changes. In turn, this ensures smooth operations and reducing the risk of miscommunication. 

In addition, too, this ensures that the schedule remains accurate and up to date, enhancing efficiency, productivity, and overall operational success.

Replicable roster templates

The managers can create and save roster templates that capture the desired scheduling patterns, shift allocations, and employee preferences. These templates can then be easily replicated and applied to future scheduling periods, saving a significant amount of time and effort.

With automation, the managers can ensure consistency in scheduling, minimize errors, and maintain fairness in employee workloads. This feature is really useful in industries with repetitive scheduling requirements.

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